What Speakers Need To Know

If you are speaking or considering speaking at a TestBash, our software testing conference, here are the answers to all the questions you could ever need to know!

What We Offer Speakers

Do you cover expenses, what for and how much?

We currently cover all travel and accommodation, this is not limited, we ask speakers to be reasonable. We currently don’t cover food, but it is something we’re currently exploring. Full details are available in our speaker-policy.

Will you book the travel and hotels or do they need to do it?

We’ll do whatever is beneficial for the speaker. We find some prefer to do it themselves and claim back, but we know that is a blocker to others, so in those cases, we’re more than happy to book it for them.

Do you pay speakers?

We tend to invite two speakers per TestBash with the rest coming from the call for papers. As the invited speakers tend to be speakers the community are asking for, we usually pay for their services. However, we currently don’t offer payment for talks via the CCFP.

We pay instructors for workshops, we offer £500 for a half day workshop as well as expenses as mentioned above. 

For full day training courses that take place prior to the conference, we offer a fixed fee of £1500 + £50 for every attendee after fifteen. Plus expenses as mentioned above. 

Will there be a speaker's dinner or socialising events?

We don’t do speaker dinners. Instead, before and after each TestBash event there are a whole host of meetups! There is always a pre/post meetup and then sometimes additional ones such as a running meetup, and a breakfast meetup the day after the conference. We also offer a LeanCoffee session before each TestBash conference day.

Will there be childcare?

Maybe, we're are trialling childcare at TestBash Brighton this year (2019). No plans beyond Brighton yet, we need to learn from this year.

What else are you offering speakers?

TestBash is single track and always has a large attendance, so every talk is essentially a keynote, with 150+ attendees at your talk.

Preparing for the talks

What information can you tell speakers about the conference?

What is the vision of this conference?

The motto of Ministry of Testing (MoT) is ‘Co-Creating Smarter Testers’. TestBash really is a partnership, we run all our conferences in collaboration with community members and pride ourselves on really connecting with the software testing community. We listen to the community’s wants and needs and use this to guide us.

We have big goals and strong ethics for our TestBash events; we want them to be valuable, engaging, brimming with learning opportunities, fun, and a safe place for everyone in the community to learn and grow together. We don’t do sponsored talks at TestBash. We don’t do a sponsor’s expo at TestBash. You’ll be at the centre of everything we do!

What sets it apart from other conferences?

There’s no software testing conference quite like TestBash! From the warm, friendly community who attend to the quirky, intimate venues. We think you’ll feel right at home as soon as you arrive!

The conference is single track, bringing a balance of topics covering all the important aspects of software testing, quality and working in software development. The fact that it’s single track means your voice will be heard by everyone there.

Who else will be speaking?

All the speakers at a TestBash event are announced at the same time, so you’ll be able to see those once the event is live.

Who are the sponsors?

All the sponsors of the event are added to the event page. We also share them via our social media channels.

What information can you tell speakers about the audience?

What sectors do they work in?

We don’t collect this information, but everyone who attends TestBash will be doing so because they’re interested in software testing, software quality, and software development.

What is their experience in the topics that the speaker is covering?

TestBash welcomes all who wish to attend, this means our audience is diverse. We get attendees from all over the world, with different experiences and at different stages in their careers. We think this diversity in experience adds great value to TestBash.

We try and make TestBash as inclusive as possible, we do this in a number of ways including running a scholarship programme to support individuals who love to come, but for one reason or another can’t attend.

What details can you tell speakers about projecting slides?

Can speakers use their own laptop?

We do our best to give you the option to use your own machines. However, sometimes we are restricted to what the venue can offer us. We don’t ask for slides in advance, we ask for them about an hour before if we have to use a central machine… we all make those last minute tweaks! These circumstances have only happened at one TestBash thus far. But if you want to keep editing in the minutes before your talk, go for it!

What projector connectors will the conference provide?

Majority of the projectors at our venues these days are HDMI, so we’ll have a bag full of adapters to hand for those that don’t have a HDMI connection. Including USB-C!

What are the aspect ratio and resolution of the projector?

It varies from venue to venue. We’ll share this information with selected speakers for individual events.

What power cables will the conference provide?

We will make sure that we have a range of adaptors for international plugs and double check our speakers requirements for all future TestBashes.

Will a remote slide changer be provided?

Yes, for those speakers who don’t have their own, one will be provided. It’s a nice one, a Logitech R700.

Will there be an additional screen that only speakers can see and what will they see on it?

We can’t guarantee this, unfortunately, but it’s something we try to offer at every venue. However, as mentioned, at the majority of venues speakers use their own laptops so you can have your notes on your laptop.

Should video be embedded in the presentation or provided as a separate file?

Videos should be embedded into the presentation. We ask speakers beforehand if they have audio in their talks so we can prep the sound guy.

Do you have a slide template?

We don't have a slide template. We like to allow our speakers the freedom to use a template they are comfortable with.

Can I display my company logo on my slides?

You are welcome to display your company logo on your "About Me" slide. However, we do ask that this is the only place you display your company logo.

Will speakers need to use a microphone?

Yes, lapel mics with battery packs are the norm at our venues, however, we also have handhelds if the speakers prefer that. If you opt for the lapel mic you’ll need a belt, waistband or a pocket for the pack. This is something we let speakers know in advance, so they can dress appropriately as per their preference.

Are you filming the talks?

All talks at TestBash are recorded and added to the Ministry of Testing Dojo. The majority of the talks will only be viewable to our Pro members, and some will be made free. Speakers are informed that the talks are recorded at the time of being invited to speak, in accepting the talk, you agree to being recorded.

You can also walk around the stage if you wish, the camera will follow you!

Is there the option to have sound?

Will audio out be supported via 3mm headphone socket or HDMI or either?

Both have been available at our venues at recent TestBashes, we ask speakers in advance if they have sound, so we can prep the sound folk.

Will speakers be introduced or introduce themselves?

The TestBash host will introduce you and there are many TestBash helpers who will make sure you are where you need to be when it's your speaking slot.

Is there any other equipment provided?

If you need specific equipment for your talk, just ask and we'll do our best to make this happen. For all workshops, we ask you in advance what you need and provide the materials on the day.

How is the room set up?

All the conference venues are theatre style. For workshops and tutorials, the speakers are asked what they prefer.

How big might the audience be?

Our conferences vary from 150-400 attendees. Workshops/Tutorials will be capped at an agreed number with the speaker(s).

What time are the speakers on?

The schedule is shared with speakers before we make it public. This is so we can do our best accommodate each speaker's wishes.

How will timekeeping be done?

Will there be a timer on the stage?

We don’t offer a timer on the stage, but as mentioned speakers will have their laptops with them.

Will there be someone holding up signs with 10, 5, 3, 2, 1 minutes to go?

We ask the speaker which signs they’d like to see, and we have someone in the speakers eyeline showing them.

Will there be lights indicating time to get off the stage?

There will be no lights. Our host will come back on the stage when your time is up and they will take questions from the audience (time-permitting) and guide you off the stage when you are done.

At the venue

Getting set up

What room is the speaker in and how do they find it?

At the conference days, as we are single track all the speakers will be in the main room.
For workshops/tutorials, you’ll be shown the room by a member of the team, to ensure it has everything you were expecting.

What is the line up of the conference?

The lineup of the conference would be on the event page. Plus a printed schedule will be given to the attendees on the day.

What food will be provided?

Does food meet dietary requirements?

We ask the speakers to register for the conference using our booking system and during that process, they are asked if they have any dietary requirements.

Where can speakers get (good) coffee nearby?

If the coffee at the venue is deemed to be substandard, we’ll do our best to get some better coffee to the speakers.

Is there an internet connection available?

Is there wifi and what is the password?

WiFi details are shared by our host at the start of each TestBash.
For workshops/
tutorials, the wifi details will be made available in the room.

Is there a speakers' only wifi and what is the password?


Is there a wired internet connection available on stage?


Are there any quiet spaces?

Is there a space to work in/prepare for talks? (if yes, where is it?)

Yes, the organising team will let you know where this is.

Accommodation and venue info

How can they get to the hotel from airports / train stations?

We offer local advice to all speakers and suggest the nearest hotels.

What is the easiest route to the venue?

Again, we’ll offer each speaker advice.

Are there any preferred cab firms?

Majority of venues are in central places in major towns, so I’d encourage speakers to check with their hotels. If staying in apartments we’d be available to offer such information.

Will there be transfer from the airport/train station to the hotel and back?

Are you providing a car to pick people up?

We don’t offer such a service.

Will someone from the organisers be at the airport to welcome speakers?

No, we don’t do this. If a speaker indicated they wanted us to, we would look to make some arrangements.

How long is the journey from the airport and what does it cost?

It varies depending on which TestBash. But again we offer speakers advice on their travel arrangements.

Source: Many thanks to Emily Webber who collected questions of conference speaker’s needs created from experienced speakers. We used that fantastic resources to create this one.