Leading with attention to event running details

30/09/26, 7:35am.

It's early morning and a few of us are prepping the room for the Leading With Quality day. We're working out how to use the amplifier in case we need to use the lectern microphone. We have a hunch we won't need but we're testing it just in case. We also need to test the volume of the audio output for an 11 second video that will be played later.

I took this picture and made a note of which two dials I needed to pay attention to so I wouldn't forget (it was the one with the yellow sticker and the white one with the pink indicator). The photo and notes came in handy later on for the video audio.

Taking photos and notes when running an event is important. There's a lot to think about and manage so you know you've got something to refer to jog memory even if only required a few hours later. For example, keeping on time is hard so I'd note the exact time someone starts their session and the exact time they finish. Then I'd make a comparison to the official schedule to see if anything else could be squeezed if things were running behind.

Creating Moments on the fly via a photo and realtime notes was also a cool way to ensure I didn't forget something someone said and could immediately give back some of the knowledge shared. Nice little challenge to keep myself sharp whilst still planning ahead thinking about when this session finishes and what's next. There's a side effect to this too: creating Moments in realtime is also a handy way to stop myself from worrying in too much detail about what's next.

Turns out we didn't need the mic. The volume of each session was enough to keep everyone engaged and up for learning.